Using AI as an assistant

Explore practical examples and resources to help staff effectively use AI tools in their day-to-day work.

This set of downloadable Word documents provides practical prompting examples and tips on how AI tools can support staff in education.

Each document includes:

Practical example: A scenario demonstrating how staff can use an AI tool to enhance tasks such as lesson planning, administrative work, or providing feedback. All examples focus on using AI as a supportive tool, complementing staff expertise rather than replacing it.
Suggested tools: A curated list of tools and services suited to the example provided. We've prioritized tools that are accessible and commonly used, but suitability may vary depending on individual needs and institutional policies. We recommend checking our AI Tools directory blog for further details on the tools mentioned.
Prompt suggestions / Tips: Where applicable, we provide examples of prompts and tips to help staff get the best results from AI tools.

Write a reply to an email

Provides a practical example of using AI tools to assist in drafting professional email responses, saving time and ensuring clear communication.

If required, you can download the full transcript as a word document. Using AI for emails transcript.docx

Explains how AI tools can support staff by proofreading documents, checking for grammar, clarity, and tone.

If required, you can download the full transcript as a word document. Using AI for proofreading transcript.docx

Demonstrates the use of AI tools to create glossaries of terms, helping staff and students quickly understand key concepts.

If required, you can download the full transcript as a word document. Using AI to create glossary transcript.docx

Outlines how AI tools can assist in generating frequently asked questions to improve support resources and clarity for users.

If required, you can download the full transcript as a word document. Using AI to create FAQ’s documents transcript.docx

Shows how AI tools can help structure presentations by generating outlines tailored to specific topics.

If required, you can download the full transcript as a word document. Using AI to create presentation outlines transcript.docx

Illustrates how AI tools can be used to summarise large amounts of information from webpages or PDFs, enabling quick comprehension.

Staff AI Literacy Resources